If you need a visa to participate in ICFM9, please start the process (see the chart below) by preparing visa application documents to finally submit to the Japanese Embassy in your country.

ICFM9 Secretariat can basically issue a complete invitation letter only for participants who has finished registration and payment to the ICFM9.


Please note that the required documents differ from country to country. Visit the website of the Ministry of Foreign Affairs of Japan and make sure what documents you need.


<Ministry of Foreign Affairs of Japan>

General information about Visa



Exemption of Visa (Short-Term Stay)



Application for Visa for foreign nationals eligible for Phased Measures toward Resuming Cross-Border Travel



Written Pledge



  <Documents to download >

 〇Template for personal information to issue an invitation letter (EXCEL file

 〇Template for travel itinerary (PDF file)

           <For your reference> Sample of travel itinerary (PDF file)

 〇Brochure of ICHARM (the host organization and the ICFM9 Secretariat) (PDF file)


 <Important notes>

If you have a smartphone or can get one before coming to Japan, you are advised to try the following before entering the country:

 (1) Install MySOS (the Health and Location Monitoring App for Overseas Entrants).

(2) Input information, such as a COVID-19 test certificate, into MySOS to complete as much entry screening as possible beforehand.

(3) Use “Visit Japan Web” (a web service that helps the applicant go through entry procedures, such as quarantine, immigration, and customs).

If you do not have a smartphone or cannot get one before coming to Japan, you need to rent one at the airport if you are required to self-quarantine at a hotel or some other place upon entry to the country.


If you have any questions, don't hesitate to ask the ICFM9 Secretariat icfm9visa@icharm.org